Controlling Course Visibility in Your Portal
As an administrator, you have full control over who can access the courses created within your portal. You can make a course visible to all users, restrict it to a specific group, share it with selected individuals, or keep it private for your own use. This can all be managed through the Visibility and Access settings.
Default Privacy Settings
By default, all newly created courses are private, meaning they are only visible to you as the course author. This allows you to build and finalize your content without anyone else seeing it until you're ready to publish or share it.
How to Share a Course via Visibility and Access
To share your course and manage its visibility, follow the steps below:
Log in to your portal with your admin credentials.
Go to your Administer page.
Click on "Courses".
Locate the course you want to share and click on it.
You will be directed to the Manage page. From the left-hand side menu, click "Course Overview".
Click "Edit" at the top.
In the top-right corner, select "Visibility and Access".
Select the user, groups or a portal you’d like to share the course with and click "Add"
Click "Done" to finish the process
Sharing with Other Portals
Under the Visibility and Access settings, you’ll see the ability to search for:
Individual users
Groups
Portals you administer
Permission Options
When sharing content, you can choose one of the following permission settings:
Can View (default)
If the course includes enrollment settings, learners will need to follow the standard enrollment process to join.
Can Enroll
Learners from the selected portal will be automatically enrolled in the course—no extra steps required.
🛠️ Troubleshooting – Why can’t I see the shared content in the other portal?
If the shared content isn’t appearing in the target portal, check the following:
Go to the Settings of the shared portal.
Select Portal Content Selection.
Ensure either:
"All Shared" is selected — this displays all content shared to the portal on the Explore page.
Or, if using Custom Selection, verify that the shared item has been manually added to the custom list.
For step-by-step troubleshooting instructions, see our help guide: Why can't I see my shared content?