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Creating events

How to create an event within a course, including specifying date and location

Updated over a week ago

Before you begin: 

  • Only Admins, Content Admins or Users on portals which turn “Allow all users to create content” on can add events to course.

  • Events are compulsory for course completion.

Step 1: Select the module 

Events must be added to an existing module. There are two ways to add a new event to a module:

Add an event to the last module in the course by selecting the Plus icon on the top right of the course structure section.

Add an event to the selected module by selecting the Plus icon in an existing module.

Enter a title for your event and hit Enter or select Create “Your event name”. 

Step 2: Update event information

Via the edit event form, you can update the event description and add dates to your event.

Adding Dates: 

Enter Date details on the Add date form.

  • Date / time: The start and end time must include am/pm.

  • End date: If your event runs over more than one day, select and complete the Add End Date and Time option.

  • Location: Enter keywords to search for a location from the typeahead. If your location is not returned, select "create location" to create a location from your keywords.

  • Location URL: Useful when the event is an online webinar.

  • Location details: Optionally add relevant notes about the location. 


  • Only one date is required for an event (but you can add more). 

  • The timezone is the same as the portal locale (but will update based on the event location you specify). 

  • All date fields will be added as the description of the iCalendar file in the event reminder emails. 

Attendee limit: 

The Attendee limit field will be optional, meaning that an event may have unlimited attendees. The default is all new events created will have no attendee limit defined.
If there is a limit, once the limit for an event is met, no further users will be able to enrol or be enrolled for that event.

If an Attendee limit is added to a Date that has existing enrollments that exceed that limit, the existing enrollments will not be impacted, they will remain as-is, but no additional enrollments will be added


  • The Instructors field will be optional, meaning that a Date may have no instructors. The course creator would be the default Instructor.

  • The specified instructor(s), will have the ability to enroll users into that date and mark attendances for that date.

Adding Location

If your location is not returned, select "create location" to create a location from your keywords.

Once you create a location it will be saved, and you will be able to reuse it in other Dates.

Enter Location details on the Add location screen

  • Location name: Should be unique

  • Online: Select if your event is an online event that doesn’t require a physical location.

  • Country, Address, Suburb, and State are only applicable if the location is not online.   

  • Country and State would be used to detect the Date and timezone automatically.

Important: Changes to event information (Title, description, dates, location) are not saved until you select DONE.

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