Things to Note
Portal Admin can manage all attendees in their portals
Course Author can manage attendees in their courses
Course Assessor can manage attendees in their managed enrollment (at course level)
Instructor can manage attendees in their instructed Dates
If an event has multiple sessions, learners are allowed to select a date and are not required to book all sessions
To avoid completion issues, ensure that your users are added to the event before the event date
Access Event Overview page
Select Event name from Events report in Administer
2. Select Title of any record with type is Event from enrolment report for a specific course
3. Select Event name
Managing attendees at Event level
In addition to updating attendance at the event level, individuals managing attendees also have the option to Send notification and Export an attendees list.
To update attendance...
Start by selecting the "Pending" tab
To bulk update attendance:
Select "Attended" to mark ALL pending attendees as Attended
Select "Didn't Attended" to mark ALL pending attendees as Didn't Attend
To update a single learners attendance:
Select the green check mark on an attendee record to mark their attendance as Attended
Select the red x on an attendee record to mark their attendance as Didn't attend
To change attendance from Attended to Didn't attend and vice versa, select the respective tab. There are actions to bulk update user attendance.
To send notifications to attendees
Sending notification is available on any tab. The action perform on all attendees in any selected tab
Sending a notification to attendees can be completed as follows...
Select the ellipse, also known as the three dots
Select Send Notification
The Send Notification modal will appear, as per the below
As outlined, there are 2 available options to send learner notifications
In app notifications: Enter a short message with supported token. Attendees will see a badge immediately on the bell icon in the top right hand corner of the users portal
Email notification: Enter Email subject and body with supported tokens to send an email to attendees
To export attendees
Export attendees action are available on any tab. The action perform on all attendees in selected tab.
Select the ellipse
Select Export CSV to trigger the action
The attendees will now download
Managing attendees at Date level
To manage attendees in a specific Date, you will need to:
Navigate to the Event Overview page
Select the Date you want to manage attendees
From the Date Overview page, you can:
Update attendance for past Dates
Send email/in-app notification to attendees via the ellipse
Export attendees via the ellipse
