Shortlists give admins a place to collect and review content before using it in a course, assignment, playlist, or other learning activity. They’re separate from learner saves and don’t publish content or create learner activity.
Create a shortlist
Open the Content tab and go to the shortlisting workspace.
Select Create shortlist.
Enter a name. You can also add a description and target audience.
Save the shortlist.
Your shortlist is visible to all eligible admins on your portal. You can create multiple named shortlists. The default portal shortlist is also available and cannot be deleted.
Add content to a shortlist
You can add content from search results, carousels, and previews.
Find or open the content you want to review.
Select Add to shortlist.
Choose the shortlist to add it to.
Review and decide on content
New items start with the Under review status. When you’re ready, change the status to Approved or Declined. You can choose a reason and add an optional note. This information helps Go1 understand your organization’s needs and content preferences.
Declined items stay in the shortlist and can be viewed using the Declined filter. Removing an item is a separate action; it doesn’t mark the item as declined.
To change a submitted decision or its rationale, return the item to Under review, then submit a new decision. The earlier decision remains in the item’s history.
Collaborate with other admins
Eligible admins on your portal can comment on shortlisted items. Comments show who added them and when. You can also view the item’s activity and decision history, including additions, removals, status changes, and comments.
Shortlists and their items are saved across sessions, so admins can return to them later.
Take action on shortlisted content
When you’re ready, use the actions available for the content and your portal. Depending on your plan, permissions, and portal settings, you may be able to assign content, add it to your library, endorse or spotlight it, or add it to a playlist.