As part of our commitment to providing the most current and relevant learning content, we regularly update our library. This process includes the retirement of content that is no longer up-to-date or relevant. Understanding how content retirements work and how to manage these changes is crucial for maintaining an effective learning environment.
Managing Upcoming Retirements
In Go1 Admin, Learning Administrators have access to an overview of upcoming content retirements in their library. This feature allows you to:
View Retirements: You can see a list of content that is scheduled to be retired soon or has already retired, enabling you to plan accordingly.
Discover Suggested Alternatives: For each retiring item, Go1 offers alternative content recommendations ranked by a similarity scoring model. This feature helps you quickly identify and add suitable replacements to your library, minimizing disruption.
Understanding Retirement Statuses
The content retirement process moves through three stages:
Retiring Soon: Content marked as "Retiring Soon" is still available for learners to access, but it is scheduled to be retired and removed from the library soon. This serves as a heads-up for admins and learners to use or replace the content before it transitions to the next stage.
Retired: Content with a "Retired" status no longer appears in Go1 search results. Learners can continue using it until the final removal date. This stage gives learners and admins time to complete or replace the content before it is fully removed.
Removed: Once content reaches the "Removed" stage, it has been permanently decommissioned and is no longer accessible to any learners. After the removal date, the content will not appear in the library or be retrievable in any way.
How are content alternatives determined?
To ensure a smooth transition when content is retired, Go1 uses a model that identifies the most suitable alternatives. This model evaluates several key factors to minimize disruption to learners:
Provider: We first prioritize content from the same content provider to maintain consistency.
Content Similarity: Alternatives are selected based on how closely they match the original content.
Duration: We favor alternatives with similar duration to meet learners' time expectations.
Type of Content: We aim to match the format (e.g., video, course, or interactive) for a seamless learning experience.
Content Quality: Higher-rated alternatives are prioritized to ensure a valuable and high-quality learning experience.
Alternatives are ranked by a similarity score to help you easily identify the best replacements.
Staying Informed with Monthly Retirement Emails
To help you stay ahead of these changes, you can opt into a monthly retirement email from within Go1 Admin. This email will notify you of any content that is scheduled to retire from your library in the coming month, ensuring that you are always informed and prepared.