Why is auto-reassignment useful?
Automated reassignment has been developed so you can save time re-assigning each year, and set-and-forget learning that employees need to repeat at a timeframe mandated by your organization’s governing body, or internal organizational policy.
Often this is annual recurring compliance training. Learn more about compliance training programs here.
Where is it available?
This feature is only available on course types that are assigned to your learners. This means it isn’t available on other learning resource types such as interactives, audio, or link types.
Courses can be delivered to learners directly, via the course manage page, or via an Award or Group structure.
Who can implement auto-reassign?
Admins and Content Admins in the Go1 Platform can enable, disable and edit auto-reassign against a course.
Managers can assign the learning, but they cannot enable, disable, or edit the settings within the course for auto reassign.
How do I enable auto-reassign, as an Admin?
From the course overview page, select Settings tab and find Auto Reassign here.
Toggle the switch on. You have the choice of how often learners must complete this learning (frequency) and how long they have to complete their learning (duration).
Once you have selected your auto reassign settings for the course, click “Save” to apply these changes.
What do these settings mean?
The completion rule for auto reassign is dictated by the completion date that a learner completes their learning, to ensure that they are always compliant. If a learner completes their learning on 5th June 2021 and the auto reassign settings are set to 1 year recurrence (first setting) with a 30 day reassignment for the training (second setting), they will be automatically reassigned this learning on 5th May 2022 with their due date being 5th June 2022. If that learner completes the learning before their due date, this is their completion date and their schedule will be calculated from this date. Eg. If the learner completes the learning on 25th May 2022, the learning will be assigned on 25th April 2023 with a due date of 25th May 2023.
The fixed date settings are for training that needs to be completed by a certain date at regular intervals. Fixed date can be selected by years (first setting) and a date (second setting) that the training is due by. If training needs to be completed every two years, select this in the first setting. In the second setting, select the date in which everyone in the course needs to have completed this training by within that two year timeframe. There is, again, the training timeframe of when the training will be assigned to the learners. If a course is set to two year timeframe, on 5th May 2023 with a 90 day training period, everyone will be assigned this learning 5th February 2023, unless completed after 5th May 2021.